What are Filled Needs?

Filled Needs are those that have been fully met (e. g. 10 items or volunteers are needed, and all 10 have been “claimed” by individuals). Filled Needs are color-coded Green. Filled Needs no longer appear in search results. If more items are needed, filled needs may be edited to increase the Quantity Needed. The need will then reappear on the search results requesting the number of additional items or volunteer spots you entered. That need will also move from Filled Needs to Open & Partially Filled Needs in that scenario since it is now only partially filled. Similarly, if a volunteer shift or resource need is filled and someone who has agreed to meet that need Cancels or Decreases the # of volunteers or items they plan to provide, that need will become unfilled again and will return to Open & Partially Filled Needs (needing the number of additional volunteers or items that were cancelled or decreased).

On this report, Key Contacts can:

  • Edit any details about a need, including increasing the quantity needed so that the need reappears on the search results again
  • Edit specific occurrences of a recurring need
  • Add Shifts to a recurring need, loading in additional times for a volunteer need that day
  • See all Details about every individual or group who has agreed to meet (or partially meet) that need
  • Deactivate the need
  • Alter the View Status of the need to make it Public, Private or Semi-Private
  • Audit commitments in order to ensure accurate reporting of the fulfillment of commitments (i.e. cancel no-shows, change hours or quantities) and record other changes to those commitments via the Edit Need Response button
  • Email all those who have signed up to meet that need or email just those who have completed their commitments, cancelled or are still pending
  • Duplicate needs, avoiding the need to reenter information